Turning employees’ emotions to their/team’s strengths

The early morning breeze felt so soothing and rejuvenating that the day already seemed too positive and brighter to me until I saw Ritika [*name changed to ensure privacy] sitting with a gloomy face as soon as I entered my work area. I instantly felt that I could ‘choose’ between getting upset on seeing Ritika in sad mood and helping her revive her energy so that she’s happy. I opted for the latter, an obvious choice for me most of the time.

This scenario isn’t very new at the workplace. Ritika was just another person who couldn’t hide her emotions and that was showing off in her work now.

My good morning wish to Ritika did not elicit an exciting response as I had expected. She didn’t say much on my probing her about how she was feeling… I decided to come back to her in a few minutes sensing that she wanted to talk to somebody and share her feelings…

Ten minutes later I got up from my desk and invited Ritika to join me for coffee if she wanted to. She felt good with the offer as that meant a bit of break for her from work, which is what she needed at that time.

After normal talks with her about the day and the weather [I intentionally avoided any work-related discussions then], she started feeling bit relaxed and gave me a meek smile. That was quite unusual of Ritika as she’s known for her giggles at the workplace. It made me a bit worried about her and I said, “Today Ritika isn’t looking too nice!”. She seemed bit surprised at this statement of mine when she was expecting me to do some talks to pep her up.

I continued, “Today a nice smile is missing from Ritika’s face and she can tell me if I can help her in any way to bring it back. Even the team is missing her giggles today.” This made her smile a bit and I could see her feeling bit proud on hearing these remarks which showed that her giggles do help in creating a good work environment, which of course, was a big contribution from her. She felt important and comfortable at the same time. I decided not to ask her any questions but rather encourage her to speak herself, which is always a better thing to do if any team member is not feeling good about anything. On seeing that she was feeling bit relaxed now I said, “That was a nice coffee… Let’s get back to work now and you cheer up and have a great day!”… She suddenly stopped me and told that she wanted to discuss something…

I feel that such discussions should be encouraged with the team members. These help in gaining good insights into an employee’s mindset, what concerns him/her, what can be done to make him feel better, some fresh insights on the improvement areas in the workplace/work approach/managing strategies/organization etc. These also help build a good team environment and rapport with the team. But the first objective for any such discussion should be to help the person feel better and focus on work. However, at the same time, such discussions should not be done purely on judgmental basis but rather should be seen as a way to empower people to think, analyze and make their own decisions and also identify their strengths as a person/professional.

As a result, I invited Ritika to come to a lobby with me, which was a better place to discuss. She told me that she had been staying as a paying guest and sharing room with 4 other girls. She has been really nice to all of them, cooking food for them, cleaning the house and taking care of most of the daily chores – without seeking any help from the rest of them. The reason of her being upset was that she was not feeling well the previous night so couldn’t cook food. This annoyed all other girls and they ordered her to cook for them. Ritika felt bad at their reaction and also at their being so thankless to her, who had been taking care of most of their responsibilities at the house. She felt as if she was being treated as a servant…

Now this gave me insight into lot of interesting aspects about her strengths, for example: her willingness to help others, dedication and hard work, contribution to creating a good work environment with her sense of humor [as team was missing it that day!]… At the same time, I could see a few areas of improvement clearly, which if groomed further could make her a very good person and a good professional at the same time.

Again, the choice is ours – whether to take the later as her ‘weaknesses’ and deny her higher responsibilities all together OR putting her strengths to best use along with identify training needs for her/team and grooming her in turning her improvement areas to her strengths.

 I again opted for the latter as I’ve always strongly believed in the people power, which is just there to get unleashed and be put to a productive use. Here, we need to be extra careful and not make the person feel that he/she is being judged based on her discussions. We need to encourage that person and do our work at the back-end.

A very important thing came out during this discussion. Ritika was a great person and trying to give her best all the time but what she needed to understand the ‘ownership’ aspect of work – whether at home or in the job. I told her that it was great on her part to help out her room mates but at the same time she was setting wrong expectations for them and also letting them take her for granted. Her approach was making her a victim of their demands and also discouraging them from taking care of their own responsibilities at her expense. Moreover, she was losing on her self-respect.

She agreed to this and realized that she was doing a big mistake. After she understood the message clearly, she got up and said, “Now I know how to take care of this”. Next morning, she was beaming and instantly rushed to me on seeing me in the office. She said, “Thanks a lot! My roommates had tried to repeat the same thing today but I made it very clear to them that they have to do their share of tasks and also behave nicely to me. They got surprised at my reaction but it seems that they have got the message”. Although I felt that she was being bit too direct to them but was also happy that she got the message.

I felt very happy for Ritika and at the same time, I decided on the next step for the entire team – A small training on “RACI”: Responsible, Accountable, Consulted and Informed: A matrix to describe the roles and responsibilities of team/people to deliver a project or operate a process.

A small incident had helped me gain so many insights and of course, helping myself/my team also become a better person and a professional.

Key takeaways from this example that can be implemented at the professional level:

DOs:

1. Work as a TEAM. Sharing responsibilities and knowledge is good when required.

2. Keep the team environment and objective in mind.

3. Honestly perform your duties and responsibilities

4. Take ownership of tasks and also encourage others to perform the tasks assigned to them

5. Learn to delegate and empower others too to perform and grow. Build leaders.

DON’Ts:

1. Never encourage other team members to SHIRK their responsibilities when they are supposed to perform them.

2. Never lose on your self-respect by letting others take your goodness for granted. Take the right steps with dignity without being violent, abusive or aggressive.

3. Do not set wrong expectations.

4. Do not be too selfish or individualistic.

Advertisements

5 Responses

  1. Manpreet, that a pretty well authored article. Not only the article is well written, but it does reflects your caring nature and the ability to understand people.
    I have personaly experienced this while working with you 🙂

    All the best…

  2. Your concern about the state of affairs in the world today could leave you feeling unsettled. Because of the care you have for others in your heart, you might be sensitive to the problems you see around you and may feel helpless to ease them. Reminding yourself that even though there has always been suffering in the world you still have the power to manifest more positive things through your thoughts and actions make help you feel a greater sense of control over the uncontrollable

    This is such an amazing narration of a manifestation of real character of great human beings. An important first step toward taking action to make our world a better place.

    “Be the Change”

  3. I would like to add an important learning from this article..
    According to me, your focus should be on being a better human being.
    If you are able to relate your daily activities to a stepping stone towards improving yourself than you will know what is the right path..what is the right thing to do..
    You every action should have a reason – “I want to be a better human being”. Then you will know your strengths, and your weakness and soon you will not be dependent on such dicussions with your manager or anybody. You yourself will be able to help you.

  4. Perfect. This is what Preet is.
    She has helped me in similar way. I have priviledge of working with her. 🙂
    TC.

  5. Nice post!

    Whether you’re the person in charge of the group or simply one of the key people that help make the wheel turn, you’re in a position that’s critical to making everything work smoothly in a team.

    When it comes to teamwork, there are times when things can easily get out of control. Dealing with other people can sometimes make you feel frustrated no matter what the setting.

    Learned team management tips from one blog of http://www.bizsum.com. It’s worth checking out!

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: